How to Choose Document Sharing Software

Document sharing software lets multiple users collaborate on a document simultaneously. This helps avoid miscommunication and reduces turnaround times for projects.

Online document sharing can be performed on any device that has an internet connection. It also eliminates the need to store hard copies and also reduces file size limits.

There are many ways of sharing files, like FTP and SFTP. Cloud storage solutions, such as Box, or P2P networks. However, the most effective document sharing tools are those that have central management and security features, such as encryption and data-in transit protection and real-time synchronization.

Project managers should also be looking out for features such as control of version and history as well as collaboration detection, which makes it easier to track changes and ensure that everyone works on the latest version of the document. It is also easy for teams to share documents, as they can add comments and assign tasks.

ClickUp is a project management tool which comes with built-in document sharing capabilities. Its granular permissions allow users to choose who is able to view, edit, or delete files. It also lets users see who is currently editing the document in real-time. Its file syncing feature keeps the most recent version of files available on every device and its collaboration detection feature lets users know when their colleagues view comments or edit. The tool also comes with an extensive collection of wikis, notes and spreadsheets that help teams to keep their projects on track.

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