How to Conduct a Successful Remote Board Meeting

It is crucial to create a structure that keeps the discussion on track and productive when conducting a remote board meeting. This is easier when the meeting participants have an agenda in place that is a guideline for them throughout the meeting. It’s also beneficial to distribute the agenda and any associated documents to attendees prior to the meeting via a secure online board portal where they can note down notes and add items to the agenda and go over them before the meeting starts.

Eliminating distractions is a different way to ensure an effective remote board meeting. Attendees should ideally take the meeting in a quiet location, such as at office http://www.boardgreenroom.com/ or home. This helps reduce the possibility that they’ll be distracted and miss important details to be discussed during the meeting.

Additionally, it’s a good idea to ask participants to turn off their microphones when they are not talking to help reduce background noise that can distract during the meeting. Lastly, the designate minute-taker must make sure to keep a record of every motion verbatim along with who made the move and who voted for the motion. This is important to maintain the record in a clear manner that can be used as a source of reference or for legal purposes in the future.

It’s also important to adhere to the time limits that you determine for each item on the agenda in order to avoid the meeting dragging unnecessarily. It is also possible to promote efficient meeting processes by encouraging attendees to utilize the parking lot for impromptu topics to ensure they don’t disrupt the main discussion.