How to Conduct a Successful Remote Board Meeting

The spread of the disease makes it more difficult for nonprofits to build community support and operate. Many are now relying on remote meetings to make critical decisions and ensure their survival. However it can be a challenge to conduct a successful remote board meeting without the physical presence of the entire board.

An organized, clear agenda will keep your board meeting remote and on topic at all times. Include your board members in the process of setting the agenda. This will help www.boardgreenroom.com/best-video-conferencing-software/ you decide what topics to cover. Then, communicate the agenda in advance to all attendees to allow them to prepare. This will help ensure they have a full understanding of the topics to be discussed and they can add any topics to the agenda prior to time. A secure board portal for the distribution of agendas and other materials will also help to reduce security risks.

Video can be used to increase the participation in remote board meetings by bringing a crucial face-to-face aspect to the discussions. Video also allows participants to be aware of the body language of others and note nonverbal cues such as frustration, impatience, or boredom.

It can be a challenge for busy boards to plan meetings in person, especially when they have numerous personal and professional commitments. Finding an appropriate time for everyone is a lot easier using remote board meeting software. SavvyCal’s meeting polls for free for instance, let you to suggest different times for your meetings. Then, everyone can decide on the time that is most suitable for them. This will eliminate the need for back-andforth emails, and could save you time and effort.